Changing Rooms Refurbishment - Cornmill Lane, Tutbury

Works Specification & Tender Summary Changing Rooms Refurbishment - Cornmill Lane, Tutbury Location: Changing Rooms, Cornmill Lane, Tutbury, Staffs, DE13 9HA Client: Tutbury Parish Council ________________________________________ 1. Project Objective The project comprises of the refurbishment of the existing football changing room facilities to improve privacy, hygiene, accessibility, and energy efficiency. Works include replacing communal shower areas with individual cubicles, upgrading internal finishes, and renewing mechanical and electrical services. The building structure (walls, foundations, and roof) has been inspected and is confirmed to be structurally sound. No structural alterations are included within this contract. ________________________________________ 2. Programme, Access & Constraints Due to a scheduled event taking place between 19-21 June 2026, all site works must commence after this period. The facilities are actively used by football teams, predominantly at weekends. Contractors must: • Minimise disruption to matches and training • Manage access to the car park carefully • Where possible, programme works outside the main football season A detailed programme showing sequencing and access management must be provided with the tender. ________________________________________ 3. Tender Submission & Assessment Tenders must be submitted electronically by email within 30 days of publication of the tender notice. Tenders will be evaluated by a panel comprising of Parish Councillors and the Parish Clerk. Where minor omissions are identified consistently across submissions, tenderers may be asked to provide clarification by a fixed deadline. No changes to price or material elements will be permitted. ________________________________________ 4. Conflicts of Interest Tenderers must declare any actual or potential conflicts of interest, including: • Financial interests relating to Tutbury Parish Council • Personal or business relationships with serving councillors or officers Failure to declare conflicts may result in exclusion. ________________________________________ 5. Contract Award & Payment Terms All tenderers will be notified of the outcome by email. An award notice will be published within 30 days of contract award. Payment terms are 30 days. The Council will retain 5% of the contract value: • 2.5% released at practical completion • 2.5% released following completion of all snagging items ________________________________________ 6. Scope of Works (Refurbishment Only) 6.1 Demolition & Strip-Out • Removal of existing fittings and finishes • Removal of fluorescent lighting and redundant electrical items • Removal of electric panel and fan heaters • Removal of existing floor finishes (approx. 120 m²) • Removal of communal shower partitions and fittings ________________________________________ 6.2 Internal Finishes & Flooring Flooring (approx. 120 m²): • Preparation of concrete substrates, including primer/moisture barrier • Installation of slip-resistant sports-grade vinyl or resin flooring • Hygienic coved skirting and wall upstands in wet areas Decoration: • Preparation of internal walls (approx. 350 m²) and ceilings (approx. 120 m²) • Redecoration using moisture-resistant, anti-mould coatings ________________________________________ 6.3 Shower Facilities • Formation of eight individual shower cubicles (four per changing room) • Waterproof composite partition panels and cubicle doors with privacy locks • Adaptation of existing hot and cold water feeds to minimise new pipework • Installation of shower valves, heads, and accessories (8 in plus 1 referee) • Inspection of shower gullies and channels for capacity and falls ________________________________________ 6.4 Mechanical & Electrical Services Lighting: • Removal of all fluorescent fittings • Installation of approximately 20 LED battens or panels • Full testing, commissioning, and certification Ventilation: • New mechanical extract system serving shower areas • …