Photovoltaic Solar Arrays (Roof Top) at the Hindlip Estate (Phase 1 - OCC Southwell House)

The West Mercia Police Contracts and Procurement Team, acting on behalf of the Police and Crime Commissioner for West Mercia (the Authority), is commencing a regulated below threshold procurement process under the Procurement Act 2023 for the delivery of Photovoltaic (PV) Solar Array installations (rooftop) at the Hindlip Estate, commencing with Phase 1 – OCC Southwell House (Reference: EST26-2724) with the opportunity for future Photovoltaic (PV) Solar Array installations call-offs under a base agreement with the individual call-offs instructed under JCT Design & Build 2024. The procurement process will consist of: Stage 1 – Expression of Interest (EOI) Stage 2 – Conditions of Participation (CoP) Stage 3 – Invitation to Tender (ITT) All details will be contained per stage in the documentation. ***Note this is an EOI only in stage 1 with submission due by 5pm 26th June 2026 - the indicative tender timetable is contained within the EOI document** This Expression of Interest (EOI) is issued by the Police and Crime Commissioner for West Mercia (“the Authority”) as Stage 1 of a regulated below threshold procurement process under the Procurement Act 2023. The purpose of this stage is to identify and confirm supplier interest in the opportunity. Only suppliers who successfully submit an EOI response will be invited to participate in Stage 2 (Conditions of Participation). Failure to submit an EOI will result in exclusion from subsequent stages of the procurement process. This EOI is not a selection or evaluation stage. Responses will not be scored or assessed against qualitative award criteria. However, the Authority reserves the right to validate the information provided and use responses to inform progression to the next stage. The information contained within this document is issued in confidence and must not be reproduced, disclosed, or shared with any third party without prior written consent from the Authority. Whilst reasonable care has been taken to ensure the accuracy of the information provided, the Authority does not warrant or guarantee its completeness or accuracy. The Authority shall not be liable for any loss or damage arising from reliance on this information (except in the case of fraudulent misrepresentation). Nothing in this EOI or in any related communication shall be deemed to constitute a contract, agreement, or formal undertaking. Only a formally executed written contract will have legal effect, and any such contract shall be governed by English law. The Authority reserves the right to amend, suspend, or terminate the procurement process at any time without liability. Participation in this EOI does not guarantee progression to the next stage or the award of any contract. All costs incurred by suppliers in responding to this EOI shall be borne solely by the supplier. The Authority will not reimburse any such costs. Suppliers are expected to submit responses in good faith and ensure that all information provided is accurate to the best of their knowledge at the time of submission. The West Mercia Police Contracts and Procurement Team, acting on behalf of the Police and Crime Commissioner for West Mercia (the Authority), is commencing a regulated below threshold procurement process under the Procurement Act 2023 for the delivery of Photovoltaic (PV) Solar Array installations (rooftop) at the Hindlip Estate, commencing with Phase 1 – OCC Southwell House (Reference: EST26-2724) with the opportunity for future Photovoltaic (PV) Solar Array installations call-offs under a base agreement with the individual call-offs instructed under JCT Design & Build 2024. The Authority intends, subject to approval, to deliver additional phases of photovoltaic (PV) solar installations across its estate beyond Phase 1. Following completion of the procurement process, the Authority will aim to establish a contractual arrangement with the successful bidder, that enables the call-off of future phases without the need to undertake a …